Admin Associate
This role requires someone who thrives in a dynamic environment and is eager to wear multiple hats. Responsibilities include managing correspondence, overseeing front office functions, coordinating facilities and events, and maintaining accurate records
About Peach:
At Peach, our mission is to revolutionize car ownership across Sub-Saharan Africa by transforming the way people buy, sell, and maintain cars. We’re building a dynamic marketplace powered by innovative technology, a customer-centric culture, and a commitment to fair business practices. Our vision is to create a seamless and accessible car ownership experience that makes vehicles more affordable, reliable, and sustainable for everyone.
Peach is on a bold path to becoming the largest car marketplace in Kenya. We aspire to be Kenya’s ultimate one-stop shop for all things cars, offering everything from vehicle sales and maintenance to financing solutions - all delivered the Peach way: trust, transparency, and customer-focused.
By continually pushing the boundaries of what’s possible, we aim to reshape the car ownership experience in Kenya and Sub-Saharan Africa, making it easier, smarter, and more inclusive for every driver. Join us on our journey to change the way Africa drives.
Job Overview
This role requires someone who thrives in a dynamic environment and is eager to wear multiple hats. Responsibilities include managing correspondence, overseeing front office functions, coordinating facilities and events, and maintaining accurate records. The ideal candidate is proactive, highly organized, and ready to take on a variety of tasks to help keep the office running smoothly.
Duties and Responsibilities
- Front office management
Receive clients and ensure they are attended to
Offer clients with refreshments i.e. coffee, tea, water and juice
Ensure the reception area is always clean and organized
Receive deliveries from various suppliers
- Facilities Management
Ensure the compound is clean at all times- both interior and exterior
Ensure office round repairs are done as quickly as possible when reported
Ensure all employees plus new joiners have furniture and equipment required to carry out their tasks
Oversee the handover of Peach Equipment when an employee leaves
Conduct monthly audits of the various furniture and equipment we have in the facility and updating the tracker
Manage support staff to ensure they are performing their duties
Keep contact with security firm and ensure the guards are following Peach rules and raising any issues that might arise to management
Renewal of premises insurance at the end of each year, ensuring the insurance schedule is up to date and following up on claims on stolen/damaged items
- Filing System
Receive sale agreement documents from the sales admin team and ensure all accompanying documents are always available before filing
File all agreements digitally and physically and ensure trackers are updated
Audit all documents on a monthly basis and report on any discrepancies
- Office Compliance
Work hand in hand with the legal officer to ensure licenses needed by a company are renewed in a timely manner
Ensure licenses are visibly displayed and systematically archived on Google Drive.
Ensure audits for occupational environmental audit, risk assessment audit, health and safety audit and statutory fire safety audit are timely conducted.
Ensure the establishment of relevant committees and coordinate mandatory trainings in health and safety, first aid, and fire safety for designated personnel
- Inventory Management
Monitor stock levels of various inventories managed by admin
Monitor inventory levels and initiate requisitions to prevent stockouts
Maintain and update inventory trackers to accurately reflect current stock levels
- Vendor Management
Maintain good business relationship with various vendors
File all agreements signed between Peach and the vendors
Ensure services procured from vendors are delivered as required
Ensure the vendors list tracker is always updated
- Admin Procurement
Create LPOs for various purchases and request for approval from the Admin Manager and Financial Controller
Assist in making admin related payments within the agreed threshold set by Finance
File all receipts accurately and hand over to the finance department
Follow Procurement SOPs created by the finance department
- Employee Engagement Events
Assist the Entertainment Committee to come up with engagement events
Provide the Entertainment Committee with suitable vendors to work with
Assist in collecting feedback from the team post-event
- Admin Helpdesk Management
Oversee the Admin Helpdesk and ensure all incoming staff requests are acknowledged and addressed promptly
Assign, prioritize, and track helpdesk requests across all branches
Resolve complex or high-priority issues, including travel arrangements, repair coordination, and vendor-related concerns
Escalate unresolved or urgent issues to the relevant external vendors i.e. electricians, plumbers etc or the Admin Manager where applicable
Maintain and audit the helpdesk tracker to ensure accuracy and timely updates
Generate and analyze monthly helpdesk performance reports to identify trends and areas for improvement
Train and guide interns or junior team members assisting with the helpdesk
Knowledge and Experience
- Degree in Business Administration or a related field
- 2 years of experience in a similar role
- Proficiency in Microsoft Office/ Google Workspace Tools
- Organized and self-motivated
- Demonstrated ability to wear multiple hats simultaneously
- High level of attention to detail and accuracy.
- Excellent organizational and time-management skills.
- A proactive, professional, and team-oriented attitude.
Peach Core Values
Finally, candidates should be able to speak to how they understand and would add to our company values, which include:
- Ownership ~ Complete work is the expectation; going above and beyond is who we are and what we do
- Respect ~ Communication is key and this is always done in a respectful manner, no matter how difficult; as a team, we may disagree but we commit
- Challenge ~ As a company, we are anti comfort zones; Peach is a place for learning and growth
Join Our Team:
If this sounds like an exciting opportunity, please send your resume and a brief answer to this question “Could you share an example where your attention to detail prevented a mistake” to careers@peach-technology.com.
Peach Cars is an equal opportunity employer and welcomes applications from individuals of all backgrounds. We value diversity and inclusion in our workplace.
